Moving offices can be quite complicated. Even more so when you’ve got to juggle all the planning and preparation with deadlines and work responsibilities that come second to nothing. Because of this, many companies turn to third-party service providers like a removals company to carry out the job for them.
This, however, is not an option for some. From budget concerns to privacy issues, there are many reasons as to why a company would prefer moving their items themselves instead of hiring a moving company to do it.
If your company is in this situation, then you’ll be glad to know that there are some ways to make moving on your own a manageable task. To help you out, we have gathered some moving tips you can use to make a DIY office move easy and hassle-free!
The Alternative Option: Removal Companies
Before these tips, though, it is essential for you to understand how exactly a removals company works and how one may help you out. These facts may either:
- Urge you to reconsider your decision of moving without professional help,
- Help you understand which moving luxuries you will have to do without, or
- Inspire you to plan out your DIY office move as efficiently as possible.
What You Need To Know About Removal Companies
Removal companies provide relocation services for those looking to move houses, or in this case, offices. Aside from transporting items, a removal company can also offer other moving services such as packing and unpacking, furniture dismantling and reassembly, removals storage, furniture arrangement, and many more.
Because such movers are trained and experienced in moving even the most fragile and delicate items, you can rest assured that the things you wish to entrust with them are safe and secure. Additionally, a removals company will have at least some liability coverage on your items, which means that if they lose or damage anything, you will be somehow compensated for the repair or replacement.
Lastly, with a removals company on the job, you will also be saving you and your team from any stress and physical injuries that often come with moving bulky and heavy items.
5 Ways To Make A DIY Office Move Easy
If you are still set on moving your office equipment and furniture without the help of a professional, here are some tips you will want to keep in mind:
Plan Your Move Early and Plan It Thoroughly
An office move is already difficult as it is, and procrastinating and waiting to plan everything out until the last minute may lead to a huge moving disaster. So, do not be afraid to spend a little more time than what is ideal on the planning and preparation of your office move.
To make sure that you stay on top of all the tasks that you need to accomplish for the big move, it would be beneficial for you to come up with a moving checklist. Moreover, it would also be helpful for you to come up with a moving schedule and a breakdown of the moving budget.
If it is possible, also look into scoping out your new office location beforehand. Doing so will enable you to plan out the layout of the new office and figure out where all major pieces of equipment and furniture will be located. This will not only make moving day a breeze but also help you determine how you can maximise the workspace in your office and find out which items you will need for your new office much sooner.
Get Everyone In The Team Involved
While it would be advisable to assign one person to spearhead everything about the office relocation project, it is still best to get everyone involved in the move. Aside from packing up and moving their personal effects, it would also be best to get them involved in packing individual sections or rooms of the office.
You will also want your IT team to start coordinating the relocation of the technical equipment, as well as the migration of protection of company data. Having these planned and implemented ahead will help make business operations as smooth as possible upon moving.
It would also be crucial for you to let your employees know that any concerns they have throughout the office move will be heard. After all, they, too, will have to make the necessary adjustments to accommodate the changes this office move is going to bring about.
Adopt An Efficient Packing Method
For all everyday company items, furniture, and equipment, it would be best to implement that will prevent any losses or damage. Here is a quick rundown of what you may do to make sure everything is in order for the move:
- Sort through your stuff and get rid of the items which are no longer useful to you. Read about office junk removal here. You may also take this opportunity to upgrade any old pieces of equipment that you may have.
- Make sure fragile and breakable items are properly wrapped and packed before sealing any of the boxes.
- Categorise the items you want to pack and make sure none of these items get mixed up.
- List down all the items in a specific box or container and leave it inside before sealing the box shut.
- Label every box legibly and appropriately. Colour code or use the number method if you have to.
Doing this will definitely make the task of unpacking easier and much quicker. Meanwhile, here are some tips to remember if you are packing computers:
- Ensure all computer parts are wrapped and taped securely. You wouldn’t want anything getting damaged while in transit.
- Do not stack your computers. You also wouldn’t want to put other items on top of your computers.
- Detach all cables and wires to prevent damage to the internal ports and pins. Roll up these cables, store them in baggies, and attach them to the side of your machine.
- Backup your data. After all, you wouldn’t want to end up with all your files and data gone if something does happen to your computer during transportation.
Take Note Of The Proper Safety Protocols
As you and your team are going to be doing all of the hard work and heavy lifting during this move, you all must be aware of the moving safety protocols. Here are some that you must keep in mind:
- Make sure your items are properly arranged inside the moving van. Heavy objects should be all the way at the back, properly secured and anchored, if possible.
- Do not wear anything that will make you even remotely uncomfortable. Your focus should be on the items you are carrying, so do not wear something that you will have to spend most of the time worrying about. (i.e., loose bottoms that may fall at any given moment)
- Wear closed shoes to protect your feet and toes. Wear working gloves if you think you have to.
- Take note of the proper heavy lifting techniques.
- Never attempt to lift or carry anything by yourself.
If In Doubt, Ask For Help
If at any point you decide that the work is too much to handle for you and your team, do not hesitate to ask for help. Remember that you don’t always have to hire a removals company to do all the work for you. So, if you only need help in the packing, transportation, or unpacking, then so be it!
Meanwhile, if you are looking for interior design ideas for your office, check this out!